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City of Evanston, Participatory Budgeting Manager

DEPARTMENT:   City Manager’s Office
DIVISION:   City Manager’s Office
POSITION TITLE:   Participatory Budgeting Manager
JOB TYPE:   Full – time (Contractual)

*Starting salary is dependent upon qualifications, but in most cases is no higher than the midpoint for range.


The Participatory Budgeting Manager coordinates the day to day local project management of the City’s first Participatory Budgeting project to administer $2.5m of American Rescue Plan Act (ARPA) funds through a participatory budgeting (PB) program to educate and involve residents in allocating ARPA funding with a focus on supporting under-resourced residents.

This position will facilitate outreach and multiple public community engagement events, attend and facilitate the Participatory Budgeting Steering Committee meetings, ensure pilot stays on track, interface with community groups and City departments, facilitate the overall process, and provide other strategic, technical assistance and communications support for the pilot. The Participatory Budgeting Manager will work closely with the City’s consultant to implement the pilot.

The Participatory Budgeting Manager is a defined term contractual position anticipated to complete the City’s Participatory Budgeting (PB) process from July 2022 to November  2023. As a contractual position, the role does not offer benefits or paid time off.


ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following):

  • In conjunction with the City’s consultants, leads the planning and logistics coordination for large-scale public meetings to educate residents and community stakeholders on PB, develop project proposals, and meetings for public voting on projects.
  • Devises creative ways to get meaningful feedback from under-resourced residents.
  • Trains and manages PB participants, volunteers, and canvassers.
  • Maintains content for the pilot’s website and social media channels.
  • Prepares materials for meetings and events.
  • Interfaces with community organizations.
  • Tracks project budget and deliverables to ensure the pilot meets major milestones and deadlines.
  • Assists community budget delegates with developing spending proposals and vetting proposals with City officials and agency representatives.
  • Works with the consultant in facilitating meetings and group discussions.
  • Works with a consultant, develops communications and information on the pilot for the public and other targeted audiences.
  • Delivers final PB decisions to the City Council


  • Must possess a bachelor’s degree or higher from an accredited college or university.
  • Must possess a vaild driver’s license and a clean driving a record.
  • Must possess one (1) or more years of performing related work with progressively increasing responsibilities.
  • Master’s degree in Public Administration, Public Policy, Communications, Public relations, Project management or related field with specialization in municipal finance/ budgeting processes preferred.
  • Some experience implementing participatory budgeting processes in partnership with a City is preferred. Must be willing and able to work in a non-benefited contractual position that is anticipated to terminate with the conclusion of the participatory budgeting process (anticipated November 2023).

Knowledge, skills, and abilities in the following areas

  • Strong organizational and project coordination skills.
  • Ability to work with diverse stakeholders with competing interests on challenging and dynamic projects.
  • Strong communication skills including professional writing, strong public speaking, and public presentation, and planning skills.
  • Ability to use of the internet including, social media, and other electronic means of communication to disseminate information and engage with the community.
  • Ability to supervise, train, and effectively manage volunteers and assign tasks to part-time staff.


The employee works in a primarily sedentary position, with the occasional need to use force to exert up to 25 pounds to lift, carry or otherwise move objects, books, materials, etc.

The employee is subject to inside environmental conditions, protection from weather conditions, but not necessarily from indoor temperature changes. The employee moves between worksites in different locations, and to other locations in order to conduct portions of the position.

There are no environmental hazards associated with this classification.


General supervision is provided by the Interim Deputy City Manager


The employee has regular and consistent contact with citizens, service providers, community and other similar groups, as well as the City Council, committees, boards and commissions. Presentations to a variety of groups throughout the community and city staff are developed and delivered regularly by the employee. The employee will also have daily contact with city employees. Excellent verbal, written, and presentation, and interpersonal skills are required, including the ability to occasionally deal with adversarial situations.

Structured Oral Interview    

To apply for this position, please apply online at on or before the closing date.

Chosen candidates will be required to provide proof of licenses, certifications, and education required for this position.  Candidates will also be subject to qualifying pre-employment processes, including medical examination, drug/alcohol screen, employment verification, and criminal background check.

The City of Evanston is an equal opportunity employer and ensures against discrimination in employment on the basis of a person’s race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity.  The City of Evanston is also committed to accessibility for persons with disabilities.  Any person needing mobility or communications access assistance should contact Human Resources at 847-448-8204 (voice) or 847-866-5095 (TTY)


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