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City of Evanston, Participatory Budgeting Coordinator

DEPARTMENT:   City Manager’s Office
DIVISION:   City Manager’s Office
POSITION TITLE:   Participatory Budgeting Coordinator
JOB TYPE:   Part – time (Contractual)
PAY GRADE/RANGE:    $24/hour

*Starting salary is dependent upon qualifications, but in most cases is no higher than the midpoint for range.



The Participatory Budgeting Coordinator supports the City’s first Participatory Budgeting project to administer $2.5m of American Rescue Plan Act (ARPA) funds through a participatory budgeting (PB) program to educate and involve residents in allocating ARPA funding with a focus on supporting under-resourced residents.

This position provides overall administrative and logistical supports for the process, coordinates volunteers, prepares materials for meetings and supports the Participatory Budgeting Manager during meetings and training. The Participatory Budgeting Coordinator works closely with the other City Staff and the City’s consultant to implement the pilot.

The Participatory Budgeting Coordinator is a defined term contractual position anticipated to complete the City’s Participatory Budgeting (PB) process from July 2022 to November 2023. As a contractual position, the role does not offer benefits or paid time off.

ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following):

  • Reaches out to nonprofit and community-based organizations to form partnerships to help promote PB process.
  • Drafts social media posts to promote events.
  • Schedules PB idea collection and voting events and prepares materials for events.
  • Assists with event setup and clean up.
  • Compiles notes from Participatory budgeting meetings.
  • Devises creative ways to get meaningful feedback from under-resourced residents.
  • Tracks and follows up on required tasks needed for launching PB.
  • Maintains content for the pilot’s website and social media channels.
  • Prepares materials for meetings and events.
  • Interfaces with community organizations .
  • Assists Participatory Budgeting Manager and consultants with other duties and tasks as necessary.


  • Must possess sixty 60 or more college credit hours.
  • Must possess one (1) or more years of similar work experience working with community organizations, non-profits, or local government.

Knowledge, skills, and abilities in the following areas

  • Strong organizational and project coordination skills.
  • Ability to work with diverse stakeholders with competing interests on challenging and dynamic projects.
  • Strong communication skills including professional writing, strong public speaking, and public presentation, and planning skills.
  • Ability to use of the internet including, social media, and other electronic means of communication to disseminate information and engage with the community.
  • Excellent verbal, written, and presentation, and interpersonal skills,, including the ability to occasionally deal with adversarial situations in a professional manner.



The employee works in a primarily sedentary position, with the occasional need to use force to exert up to 25 pounds to lift, carry or otherwise move objects, books, materials, etc.

The employee is subject to inside environmental conditions, protection from weather conditions, but not necessarily from indoor temperature changes. The employee moves between worksites in different locations, and to other locations in order to conduct portions of the position.

There are no environmental hazards associated with this classification.



General supervision is provided by the Participatory Budgeting Manager


The Participatory Budgeting Coordinator has regular and consistent contact with City of Evanston staff, citizens, service providers, community and other similar groups, as well as the City Council, committees, boards and commissions.

Structured Oral Interview    

To apply for this position, please apply online at on or before the closing date.

Chosen candidates will be required to provide proof of licenses, certifications, and education required for this position.  Candidates will also be subject to qualifying pre-employment processes, including medical examination, drug/alcohol screen, employment verification, and criminal background check.

The City of Evanston is an equal opportunity employer and ensures against discrimination in employment on the basis of a person’s race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity.  The City of Evanston is also committed to accessibility for persons with disabilities.  Any person needing mobility or communications access assistance should contact Human Resources at 847-448-8204 (voice) or 847-866-5095 (TTY)


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