Payroll Analyst
Salary $52,812.00 – $68,099.00 Annually
Location Naperville, IL
Job Type Full Time
Department Finance
Job Number 2036
Job Description

The City of Naperville’s Finance Department is looking for a Payroll Analyst to join the payroll team.   This position will be participating in the handling of day-to-day payroll functions, as well as calculating and preparing paperwork for remittance of third-party payments, ensuring compliance with applicable IRS regulations, union contracts and citywide policies, and producing bi-weekly payroll reports for management.  The Payroll Analyst will analyze payroll and benefit-related data and prepare reports to provide accurate information to management, including payroll forecasting for budget purposes.


  • Performs payroll processing functions including data entry, data verification and correction, and documentation of data adjustments
  • Responds to internal and external payroll inquiries and resolves problems in a timely and effective manner
  • Process payroll related filings and reports related to pensions, insurance and other employee benefits
  • Processes pay garnishments in accordance with applicable laws and regulations
  • Ensures all taxes are paid timely, completes all bi-weekly, monthly, quarterly and yearly IRS related tax documents
  • Interprets language from collective bargaining agreements and translates into accurate mathematical calculations for appropriate payroll processing
  • Maintains organized and accurate payroll files and records
  • Responds to questions regarding all benefit time usage and accruals
  • Assists in the preparation of payroll and benefit projections as part of the annual budget process
  • Assists with year-end processing, payroll clearing corrections, annual accruals and audit projects.
  • Analyzes data from multiple sources to identify trends in wage and benefit costs and prepare reports for management
  • Researches, recommends, and implements procedural changes to improve and enhance payroll processing operations
  • Other duties/projects as requested by management



Required Education and Experience

  • Bachelor’s Degree in Accounting, Finance or Economics or a related field
  • Minimum of three 3 years of payroll work experience within a payroll system
  • Microsoft Excel proficiency


Preferred Education and Experience

  • Government payroll experience
  • Experience processing payroll in a union environment


Additional Information

The City of Naperville, Illinois is a dynamic community of 148,000 residents, conveniently located 28 miles west of Chicago.  Various publications have named Naperville as one of the best cities in the United States in which to live.  The City has gained national recognition for our family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown area.  It’s also a great place to work!  Our municipal government employs over 900 dedicated individuals in a wide range of job categories and provides a collaborative working environment, a forward-looking leadership team, and a competitive benefits package.

Applications should be completed thoroughly, and resumes will not be accepted in lieu of an application but should be attached to the application.  Include all requested education, experience, attachments, and other information when applying. Incomplete applications are subject to rejection. Notifications to applicants will be sent electronically to the email address provided in the application.



CLICK HERE (Download PDF reader) for the City of Naperville’s EEOP Utilization Report


The City of Naperville complies with the Americans with Disabilities Act (ADA). Individuals needing accommodations in the recruitment process should notify Human Resources in advance at (630) 305-7066.


City of Naperville, IL
400 S. Eagle Street

Naperville, Illinois, 60540