Strengthening the quality of local governance through professional management

City of St. Charles, Accounts Payable Representative (Part-time)

Accounts Payable Representative
Part-time – 25 hours per week
Finance Department

Job Description
This position is responsible for the processing of invoices, purchase orders, and contracts/bids for all City purchases, and for various clerical and accounting duties as assigned by the Accounts Payable Coordinator/Payroll Specialist. Specific responsibilities will include processing invoices; run and analyze reports, check invoices for extensions, prices, quantities, freight charges, and discounts; verify proper approval, coding, and budget compliance; work with City staff to ensure proper accounts payable procedures are followed and understood; data entry of accounts payable batches; prepare invoices and vouchers to be entered for weekly computerized check run; maintain vendor certificates of insurance and W-9s; process variance reports and research differences between purchase orders and invoices and obtain appropriate authorization for differences; and assist with obtaining appropriate documents for freedom of information (FOIA) requests. This position will also assist with cash receipt balancing, mail processing and provide back-up to accounts receivable. This position may be asked to take on the responsibilities of the Accounts Payable Coordinator when the need arises.

A minimum of two years of general office support experience and a high school diploma or equivalent are required, associate’s degree is desirable. Experience working in a municipal finance department is preferred. Excellent oral and written communication skills to provide superior customer service are critical. Applicants must be detail-oriented, have the ability to maintain strict confidentiality, and maintain professional decorum. Proficient computer skills should include e-mail, internet/web, electronic record keeping, database activity, Windows, Word, Excel, Outlook and other software programs.

Starting pay for this position is $22.42/hr. This part-time position is pension qualified with the Illinois Municipal Retirement Fund (IMRF) and eligible for the 457 deferred compensation plan and paid holidays. Part-time employees are not eligible for health insurance.

Apply on line at no later than March 8, 2020.
Please thoroughly complete the online employment application. Resumes should be uploaded in the online application system. If you are unable to apply online, or for other assistance, please contact 630-377-4446.

Internal applicants must thoroughly complete an Internal Employment Application and return it to Human Resources by March 6, 2020.

The City of St. Charles is an Equal Opportunity Employer.

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