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Village of Glen Ellyn, Management Analyst Public Works Department

GENERAL DESCRIPTION:
The Glen Ellyn Public Works Department is a vibrant organization for a community of roughly 29,000 residents in the western suburbs of Chicago. We are recruiting for a Management Analyst, a new position that is part of a restructuring and efforts to right-size the number of employees for the work performed by the Department. Working under the direction of the Assistant Public Works Director, the Management Analyst provides complex research-based, technical, financial and/or policy driven analysis and support to the Public Works Department. A successful candidate will possess an understanding of organizational and basic operational aspects of municipal government, be knowledgeable in budgetary principles and practices, and be confident in selecting and implementing appropriate research methodologies, while being part of the larger Public Works team.

ESSENTIAL FUNCTIONS

Administrative:
• Assist in the management of Public Work’s enterprise asset system (Cartegraph OMS) and the citizen request portal (SeeClickFix)
• Prepare and manage Requests for Proposals/Qualifications process.
• Prepare detailed and comprehensive written reports and studies, including grant applications, staff reports, contracts, and memoranda.
• Assist in the preparation of the annual budget for Public Works Administration, Operations divisions, and other applicable fund accounts.
• Oversee routine updating of the Public Works webpage.
• Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards
• Assist in the day-to-day operations of the Division’s Administrative Assistants.
• Assist with management of stormwater discharge requirements (MS4), water conservation program (Water Ambassador), Tree City USA designation and other similar initiatives.
• Serve as a department representative on various committees & projects, and coordinate activities with other Village departments, outside agencies & organizations, and community groups.
• Receive and respond to citizen and vendor-related inquiries and concerns.
• Make presentations to staff, the Village Board, and other groups as needed.
• May supervise, train, and evaluate staff as assigned but generally will not be in a supervisory role

Community Relations:
• Represent Public Works to other Village Departments, elected officials, outside agencies and the public
• Explain, justify, and defend programs, policies, and activities.
• Attend Village Board and commission meetings as needed and participate in professional groups and committees.
• Disseminate information to residents about Public Works activities and programs.
• Answer questions about local, state, and federal codes and regulations as they pertain to Public Works.

QUALIFICATION REQUIREMENTS
• Any combination of experience and/or education that would provide the knowledge, skills, and abilities necessary to satisfactorily perform the duties is qualifying.
• A typical combination is:

  • Bachelor’s degree in Public Administration, Business Administration, or related field
  • At least two (2) years of progressively responsible administrative & analytical experience
  • Possession of a Master’s degree or current enrollment working towards an advanced degree in Public/Business Administration or related field is encouraged and can be used to substitute for up to one (1) year of work experience
  • Experience working with a municipality or other local government agency, especially in a Public Works setting, is highly desirable.

• A valid Illinois driver’s license

Work environment would primarily be an office setting but can include outdoor work, in inclement weather. The duties of this job can include physical activities such as stooping, kneeling, standing, reaching, climbing, walking, lifting and/or moving (up to 30 pounds), grasping, pulling/pushing, twisting, talking, hearing/listening, seeing/observing, and repetitive motions. Specific vision abilities required by this job include close, distance and peripheral vision; depth perception; and the ability to adjust focus. Employee occasionally works around vibrations and noise, moving mechanical parts, confined spaces and underground trenches, heights, and is exposed to fumes or airborne particles, toxic or caustic chemicals, and extreme outdoor temperatures.

WORK SCHEDULE: Monday – Friday, 8:00 am to 4:30 pm, with occasional evening meetings. May also be required to periodically attend after-hours meetings, including Village Board, Commissions or others as assigned.

SALARY/BENEFITS:
This is a full-time, exempt position which includes full benefits, as well as participation in the Illinois Municipal Retirement Fund (IMRF) a defined benefit retirement plan. The pay range for this position is $63,825 to $97,075 annually, with an anticipated starting salary around $75,000. Actual starting pay dependent upon qualifications, experience, and professional achievement.

HOW TO APPLY:
1. Interested candidates should submit a resume, a cover letter and employment application (click here) to applicants@glenellyn.org. Hard copies (faxed, mailed, hand-delivered) of resumes will be declined.
2. Applicants must indicate (Job ID: #02-23) in the subject line of their e-mail.
3. The selected finalist will be required to successfully pass a pre-employment criminal background check, reference check, and a post-offer medical physical with a drug screen.
4. First review of applications will occur on January 30, 2023 at 4:30 p.m., position is open until filled. Candidates requiring reasonable accommodations under the Americans with Disabilities Act should contact Human Resources at 630-469-5000.

THE VILLAGE OF GLEN ELLYN IS AN EQUAL OPPORTUNITY EMPLOYER

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