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Village of Grayslake, Executive Assistant

Village of Grayslake, Illinois

Executive Assistant:  Management Services (Full-Time)

The Village of Grayslake (population 21,248) is located in central Lake County, approximately forty (40) miles north of Chicago.  The Village is seeking qualified candidates for the position of Executive Assistant with the Village’s management services team.

This is a highly responsible professional position that requires a self-motivated, dependable, and creative individual who possesses a complete knowledge of administrative policies, an ability to exercise mature judgement, maintain confidentiality, prioritize multiple responsibilities simultaneously, self-organize, and perform work independently.  An applicant should have exceptional customer service skills, strong proficiency in computers/applications, and communication skills.  Established ability to implement adopted policies to achieve sought outcomes and create procedures for various functions.

While working as a member of the Village’s Management Services team, the position involves a variety of work including responsibility for maintaining compliance with applicable requirements for records, human resources, and insurance programs/claims.  Provides secretarial/clerical and follow-up functions as directed by the Mayor, village manager and assistant village manager.  Involvement with Village elected officials and department heads is expected.  The successful applicant will interact with citizens to resolve requests or answer questions and assist with the creation of supporting documentation in various areas as they arise.  The position may also serve as the Village’s Deputy Village Clerk.

The salary range for this position is $66,799 to $89,513. Starting salary will be dependent on qualifications within the salary range and also includes an excellent benefit package.  Five to 10 years of progressively responsible experience in a professional work environment is desired.  Municipal experience in similar positions for five years or more a plus.  An applicant must have strong administrative skills and be proficient in Microsoft Office products (Outlook, Word, Excel) and type at minimum 80 words per minute.

Interested candidates should email a detailed cover letter explaining interest in the position, completed employment application, and resume to: Chris Sparkman (csparkman@villageofgrayslake.com.  The cover letter, employment application, and resume may also be mailed to the Village of Grayslake, Attn:  Chris Sparkman, Assistant Village Manager, 10 South Seymour Avenue, Grayslake, IL  60030.  Position will remain open until filled.  The Village of Grayslake is an equal opportunity employer.

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