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Village of Schaumburg, Board of Fire & Police Commission Recruiting Coordinator

VILLAGE OF SCHAUMBURG

Human Resources Department

101 Schaumburg Court, Schaumburg, IL 60193

http://www.schaumburg.com/

The Village of Schaumburg is a thriving community of 78,723 residents located 11 miles west of O’Hare International Airport and approximately 26 miles northwest of Chicago. Not only is Schaumburg the twelfth-largest community in the State of Illinois, but it is also home to the second-largest concentration of retail, office, and commercial activity. Notable village distinctions include being rated as an excellent or good place to live by 95% of respondents in the National Community Survey; having multiple highly-awarded and accredited departments; being selected as a Best-In-Class-Employer by Gallagher for midsize employers and being recognized as a Better Business Town by The Better Business Bureau of Chicago and Northern Illinois.

The village employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be.

NOW ACCEPTING APPLICATIONS FOR THE POSITION OF:

Board of Fire & Police Commission Recruiting Coordinator (part-time)

Interested candidates are encouraged to apply as soon as possible.  Interviews will be conducted as applications are received.  This position will remain open until filled.

STARTING SALARY RANGE:  $37.62 – $41.85  per hour working up to 19 hours per week.  Salary dependent on qualifications. The salary range for this position is $37.62 – $54.55.

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

JOB SUMMARY:
This position performs highly responsible, complex, and confidential office tasks under the general direction of the Board of Fire and Police Commission (BFPC).  This position exercises discretion and judgment on BFPC processes, answers inquiries as appropriate, and performs oversight and management of multiple professional contracts associated with the hiring and promotional processes.  Activities such as recruitment, hiring, and promotional processes comprise most of the tasks associated with the BFPC.  The remainder of the responsibilities for this position consist of administrative support for the Boarf of Fire and Police Commissioners. Knowledge of the Open Meetings Act and Roberts Rules of Order would be beneficial.  This position also utilizes technology to the greatest extent possible so that procedures and processes are maintained efficiently.  This position reports to the Assistant Village Manager as well as the Chair of the BFPC.

To succeed in this role, applicants will need to effectively and clearly communicate to a full range of people inside and outside the organization, be able to work cooperatively with others to achieve common goals, and work in a detail-oriented environment.  We are looking to add a team member capable of remaining calm and professional under pressure and demonstrate strong and efficient problem-solving skills with the ability to shift gears comfortably and adapt and recover well to stress.

JOB DUTIES:
1.    Facilitates the entire talent acquisition and promotional processes for the Fire and Police Departments at the direction of the BFPC through collective bargaining agreements, village ordinances, state law, and the BFPC’s Rules and Regulations.
2.    Coordinates with departmental staff for ceremony scheduling and on-boarding.
3.    Manages and procures all service contracts required for talent acquisition and promotional processes.
4.    Maintains and creates electronic files of various confidential and non-confidential information about personnel, medical, financial, and investigatory BFPC records.  Ensures these files are all maintained by the village’s document retention policy.
5.    Attends all meetings convened by the BFPC, takes minutes, and prepares agendas.  Posts agendas and approved minutes through the village document management system.  Responsible for proper public notification for all public meetings as required by law.
6.    Prepares correspondence or similar documents for the BFPC Chair.  Creates spreadsheets and provides analysis when requested.
7.    Receives phone calls; arranges meetings, conferences, and interviews; makes reservations as necessary.  Provides administrative office support as needed both on the phone and in person.
8.    Serves as the subject matter expert of the recruiting module in the human experience management system for the BFPC.
9.    Assists the BFPC in the preparation of the fiscal year budget; monitors expenditures in comparison with the approved budget; informs supervisor of possible overspending and makes suggestions on ways to avoid overspending.  Enters, tracks, and coordinates purchases for budget accounts.  Reviews invoices for accuracy, obtains receiving information, and processes for payment.  Processes payments for BFPC expenditures, requisitions, and purchase order requests for invoices received.
10.    Performs other duties as assigned.
SCHEDULE:
The position typically works an average of 19 hours per week.  This position is required to be in the office three days/week from 9 am to 5 pm with the ability to flex time because of required evening meetings.  Evening meetings are at a minimum once per month.  The schedule varies depending on workload as discussed and determined by the Assistant Village Manager.
QUALIFICATIONS:
1.    Minimum of an associate’s degree or equivalency of college hours working towards a bachelor’s degree in human resources, business, or a related field.
2.    A minimum of three years of experience in human resources, recruiting, or a related field.
3.    Proficiency with current computer technology, job-specific software, and customer service systems.
BENEFITS:

Part-Time employees are not eligible for benefits.

 

SELECTION PROCESS:

Candidate screening process may consist of an application review, skills testing, employability assessment, interviews, reference checks, and other job-related testing or verifications.  Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen (including cannabis).

 

THE VILLAGE OF SCHAUMBURG IS AN EQUAL OPPORTUNITY EMPLOYER

 

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