The Village of South Barrington is a vibrant community nestled in the northwestern suburbs of the Chicagoland area, known for its rich history and commitment to fostering a service-based environment for its residents. We are seeking a highly organized and dedicated Executive Assistant to provide comprehensive support to our Village Administrator, as well as peripheral assistance to the Village Mayor and Board of Trustees.
As the Executive Assistant, you will play a pivotal role in ensuring the smooth operation of administrative functions within our Village government. You will be responsible for offering direct support to the Village Administrator while also providing perimeter support to the Village Mayor and Board of Trustees. This multifaceted role entails clerical, technical, and community-facing responsibilities, including managing calendars, preparing agendas, corresponding with community organizations and residents, and handling sensitive information with discretion.
Candidates should have the ability to:
- Provide direct support to the Village Administrator in day-to-day administrative tasks;
- Manage calendars and schedules for key stakeholders, including scheduling meetings and appointments;
- Prepare and distribute agendas for meetings, ensuring all necessary documentation is included;
- Handle inquiries from community organizations, residents, and other stakeholders;
- Prepare correspondence, reports, and other documents with accuracy and attention to detail;
- Maintain records and compile information/data for reporting purposes;
- Coordinate with various departments and external parties to facilitate efficient operations; and
- Perform additional duties as assigned to support the overall functioning of the Village government such as FOIA
The ideal candidate will possess proven experience (3+ years) as an executive assistant or similar role, preferably in a government or municipal setting; exceptional organizational and time management skills, with the ability to prioritize tasks effectively; strong communication skills, both written and verbal, with a professional and courteous demeanor; proficiency in office software and technical tools, including Microsoft Office Suite and calendar management software; ability to handle confidential information with discretion and integrity; and flexibility and adaptability to work in a fast-paced environment with changing priorities.
The Executive Assistant is a non-union, exempt position that works primarily 8:00 a.m. – 4:00 p.m., but includes the monthly Board meeting and possible special evening Board meetings when necessary. Starting pay is $75,000+/- DOQ and experience. Benefits include participation in the Illinois Municipal Retirement Fund; health, dental and vision insurance; paid pro-rated holidays, vacation and sick leave; and a supportive and team-based environment dedicated to serving our community.
Application Instructions:
If you are a proactive and detail-oriented professional looking to make a meaningful impact in a dynamic municipal setting, we encourage you to apply for this exciting opportunity. Applicants must submit a resume and cover letter outlining your qualifications and interest in the position to the attention of mayor@southbarrington.org and complete the Culture Index Survey through this link: https://go.cultureindex.com/s/wkt2OV08u8
This position is open until filled. The Village of South Barrington is an Equal Opportunity Employer.
