The Village is accepting applications for an Administrative Assistant II in the Fire Department. This position performs secretarial and administrative duties, with public contact, under minimal supervision of the Division Chief. This role coordinates programs and administrative activities of various Fire Department divisions, including Fire Prevention. A successful candidate will possess exceptional time management skills, with the ability to prioritize work independently, while practicing good judgment in applying established procedures.
Major Duties and Functions:
- Performs occupancy management duties, such as coordination and scheduling of building inspections with Community Development, permits, updating and maintaining all related contact information, records, and fire systems
- Performs some accounting and bookkeeping duties
- Compiles monthly statistical reports
- Maintains files, inventories, supplies, equipment, and records
- Manages all pre-plan programs for building inspections
- Manages wireless fire alarm system
- Coordinates and schedules Life Safety inspections while managing related data and software
- Performs duties related to lock boxes
- Assists the FOIA officer for the department, as needed
- Provides administrative assistance for the Division Chief of the Fire Prevention Bureau
- Other duties as assigned
Knowledge, Skills, and Abilities Required:
- Demonstrates a high level of customer service skills
- Understands basic budgetary principles and practices and standard business arithmetic
- Ability to operate complex and technical computer software and programs
- Ability to carry out instructions, giving close attention to detail and accuracy
- Ability to organize work, set priorities, and meet critical deadlines
- Ability to multitask in a fast-paced environment without loss of detail, productivity, or quality of work
Education and Experience: An Associate’s degree is preferred, accompanied by at least three years of relevant clerical experience. A combination of education and experience that produces the required knowledge, skills, and abilities is also acceptable.
Salary and Benefits: The full salary range for this position is $54,514 – $74,956, with a maximum starting salary of $65,417, dependent on qualifications. The Village provides an excellent benefits package, including health, dental, vision, and life insurance, and participation in the Illinois Municipal Retirement Fund (IMRF). Review the Benefits Summary for additional details.
APPLY NOW! Interested applicants may apply online by visiting the Job Openings link on the Village website, www.downers.us. Only online applications will be accepted, except for reasonable accommodations. Position open until filled.
The Village of Downers Grove is an Equal Opportunity Employer (EOE). For more information or assistance, please contact the Human Resource Department at (630) 434-5500
