Village of Northbrook, IL – Records Clerk
Job Title: Records Clerk
Hiring Range: +/- $62,100 – $75,000, Depending on Qualifications
Range of the Position/ Grade: $62,100 – $96,773 | Grade 245
FLSA Status: Non – exempt – Full-time
Location: Police Department, 1401 Landwehr Rd., Northbrook, IL 60062
How to Apply: Complete an online application and submit your cover letter, resume and references.
The Village of Northbrook is seeking a detail-oriented Records Clerk to accurately compile, update, and maintain essential records for the Police Department. This position also assists in facilitating effective communication with the public to support citizen satisfaction and positive community relations.
Key Responsibilities:
- Maintain accurate paper and digital records, including police reports, citations, and arrest documentation.
- Perform data entry and update the records management system.
- Collect fees and issue receipts for various services.
- Assist the public in person and by phone; answer questions or direct inquiries as needed.
- Organize and manage filing systems for department records.
- Receive and distribute incoming mail, packages, and emails.
- Provide records or copies to police staff, the public, or insurance companies in accordance with FOIA.
- Upload and manage digital media files in relevant databases.
- Review and process subpoenas from legal entities.
- Conduct searches of individuals in custody, following department policy.
Must haves for the ideal candidate include:
License(s) and/or Certification(s)
- Must possess a valid State of Illinois Class D drivers’ license.
- Must possess or be able to obtain LEADS Specialized Agency Inquiry Certification.
Education and Experience
- Must possess a high school diploma or equivalent.
- A minimum of one year of general clerical experience is preferred.
Benefits: The Village offers a robust benefits package to support your well-being in exchange for your time and talent, including:
- Medical Coverage, PPO or HMO
- Prescription Coverage
- Dental Coverage
- Vision Coverage
- Flexible Spending Accounts
- Life Insurance (Basic Term & Voluntary)
- Short- and Long-Term Disability (IMRF)
- Pension / Defined Benefit Plan (IMRF)
- 457 Plan / Defined Contribution Plan
- Roth IRA
- Paid Holidays, Personal Days, Vacation, Sick Time
- Matching Paid Parental Leave
- Tuition Reimbursement
- Professional Membership Dues Reimbursement
Deadline for Application: Open until filled with first review of resumes starting July 7, 2025.
Equal Opportunity Employer Statement: The Village of Northbrook is an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability, age, or any other characteristic protected by law. We are dedicated to fostering an inclusive environment that values diversity and equal opportunities for all employees and applicants.
