Village of South Barrington
Executive Assistant / Deputy Clerk (Upon Appointment)
Posted: May 19, 2025 | Closes: June 6, 2025
The Village of South Barrington-a high-performing, service-driven community in Chicago’s northwest suburbs-is seeking a confident, proactive, and highly self-directed Executive Assistant to support the Village Administrator and provide strategic, as-needed support to the Mayor and Board of Trustees.
This is not an entry-level position. We are looking for a seasoned professional who thrives in a fast-paced government environment, anticipates needs before they arise, and takes ownership of administrative operations. You must bring proven experience in municipal or government settings-no exceptions.
Key Responsibilities
· Serve as the trusted right hand to the Village Administrator-anticipate needs, manage time, and remove roadblocks
· Proactively manage complex calendars, meetings, and logistics with little oversight
· Prepare and distribute meeting agendas and materials with accuracy and polish
· Independently handle communication with residents, community partners, and public officials
· Draft, edit, and finalize reports, correspondence, and official documents
· Manage FOIA requests, records retention, and Clerk-related responsibilities
· Work cross-functionally with departments to streamline operations and support Village priorities
· Be a key driver in administrative consistency and execution across the organization
Who You Are
· A take-charge professional with at least 2+ years in a municipal or government setting (required) and 3+ years of executive-level support experience
· Resourceful, assertive, and highly organized-you don’t wait to be told what to do
· Calm under pressure, comfortable handling confidential information and high-stakes responsibilities
· An exceptional communicator-clear, concise, and confident in both written and verbal formats
· Tech-savvy and fluent in Microsoft Office Suite, digital calendars, and productivity tools
· Flexible, resilient, and capable of shifting priorities without losing focus
Position Details
· Full-time, exempt (non-union)
· Schedule: Monday–Friday, 8:00 a.m. – 4:00 p.m.
(Attendance required at monthly Board meetings and occasional evening sessions)
· Salary: Starting at $70,000+ DOQ
· Location: On-site at Village Hall
Benefits
· Illinois Municipal Retirement Fund (IMRF)
· Medical, dental, and vision insurance
· Life insurance and retirement plan
· Paid time off: vacation, sick leave, and holidays
· Health Savings & Flexible Spending Accounts
· Collaborative and mission-driven team environment
Only candidates with municipal or government experience will be considered.
If you are a proactive and detail-oriented professional looking to make a meaningful impact in a dynamic municipal setting, we encourage you to apply for this exciting opportunity. Applicants must apply on-line at: https://southbarrington.org/employment-opps/ and submit to mayor@southbarrington.org
After you have submitted your resume and a cover letter outlining your qualifications and interest in the position and complete the Culture Index Survey through this link.
https://go.cultureindex.com/p/6bRlg8JqRB21P7kxPfQ6
Apply by June 6, 2025. Position open until filled.
The Village of South Barrington is proud to be an Equal Opportunity Employer.
